Why Are Documents Notarized? Ensure Your Paperwork is Processed Correctly
There are several documents that require notarization, from loan papers to court documents. If you are in need of a notary, it is important to understand why this individual’s stamp and signature are required. In general, documents are notarized to stop fraud and ensure that paperwork is executed properly. The notary public is responsible for the signers who appeared before them and must check that they have the proper identification before moving forward.
The Notary Public
The term notary public is used to describe someone who can provide notary services. In every instance, the notary public will officiate the signing of documents and will ensure that the documents are filled out and signed correctly. The signers are also provided with information, so they fully understand what they are signing and are doing so willingly.
For a document to be notarized, it will need to have text that commits the signer in some form or fashion. The original signature of the signer is required and not a photocopy. A notarial certificate will have to appear on the document or an attachment of the certificate. A certificate can easily be provided via such service companies as Certified Mobile Notary & Friendly Neighborhood Process Server.
Different requirements are needed if the notary is witnessing a signature. If the certificate of the notary states the following: “subscribed and sworn/affirmed to me” then the document must be signed in the presence of the notary. If the document has been signed already, the notary asks the person to sign it again. This will be done above or below the signature.
With an acknowledgment, the notary does not have to be present during the signing. However, the person who signed the document must be present and state they are the signer.
Notaries can also provide verbal verification and have the individuals involved take an oath. In some cases, an oath is required for the signer before the execution of the document can be completed. Depending on the individual, the notary can ask them to swear that the statements in the document are true or affirmed, based on religious beliefs.
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